Stay in control of your business travel expenses

A business travel expense is any purchase made by an employee for business purposes while travelling for work. It includes expenses such as airline tickets, train tickets, hotel reservations, taxi fares, public transportation costs and meals.

Managing business travel expenses can be simplified by using expense management tools like Expensify, which allow employees to easily capture receipts, categorise expenses, and submit reimbursement requests. By digitising receipts and centralising expense data, businesses can streamline the tracking and reporting process. Integrating travel booking platforms, such as Booking.com for Business, with expense management systems also reduces the time spent managing travel expenses.

To estimate business travel expenses, start by identifying the destination, duration, and purpose of the trip. Research transportation costs, including flights, train tickets, or car rental, and consider accommodation expenses based on the location. Factor in meals, transportation within the destination, and any additional expenses related to meetings or events. Finally, review past travel records or use online travel expense calculators to get a rough estimate, and adjust based on specific circumstances and company policies.

Traxo integration is the ability to connect your Booking.com for Business account with tools such as Expensify. With integrations, Traxo can sync with travel booking platforms, airline systems, hotel reservation systems, and other travel service providers to automatically gather and consolidate travel data in one place. This allows you to have a comprehensive view of your travel itineraries, expenses, and more, improving travel management and providing valuable insights.